Know Which Certifications Expire Next — Before the Auditor Does
Replace your compliance spreadsheet with a central registry. Expirations are flagged automatically, and auditors get a verification link instead of a frantic email.
No credit card · Free plan · 5-minute setup
Sound familiar?
Spreadsheets Are Not a Compliance System
Certifications expire without warning
Without automated expiry tracking, you only discover a lapsed certification during an audit — by which point the compliance breach has already happened.
Audit prep takes days
When auditors request proof of training, pulling records from spreadsheets, email threads, and shared drives becomes an emergency project consuming half your week.
Nobody knows which file is current
Records live across the LMS, email attachments, and 15 spreadsheet versions. Discrepancies surface at the worst possible moments.
How CertLister helps
One Registry for Every Certification Your Team Tracks
Automated Expiry Reminders
Employees get reminded. Managers get notified. Nobody gets surprised.
Set expiry dates on any certification and CertLister flags them automatically. Filter by Active, Expiring Soon, or Expired to see your compliance gaps at a glance.
Audit-Ready Reports
Export everything an auditor needs in one click.
Every certification has a timestamped record, a PDF, and a public verification URL. When auditors ask for evidence, share a link rather than scrambling through files.
Categories & Custom Fields
Organize by department, certification type, or compliance requirement.
Group by training type, department, or job role — each category managed independently. Add custom fields for training scores, assessor names, or locations.
Team Role Access
Invite HR colleagues, line managers, or compliance officers with the right permission level.
Admins can issue and delete; Managers can add and edit; Users can view. Everyone works from the same record — no conflicting spreadsheet versions.
Automated Expiry Reminders
Employees get reminded. Managers get notified. Nobody gets surprised.
Set expiry dates on any certification and CertLister flags them automatically. Filter by Active, Expiring Soon, or Expired to see your compliance gaps at a glance.
- Audit-Ready Reports
- Categories & Custom Fields
- Team Role Access
What hr teams teams issue
Common credentials on CertLister
…and any custom credential type your organization defines.
See the difference
Before and after CertLister
- 1 Hunt through 15 spreadsheet tabs to find the right record
- 2 Call the LMS admin to pull training completion dates
- 3 Email 5 people to piece together an audit package
- 4 Discover 3 months later that someone's cert expired unnoticed
- 1 Open CertLister dashboard to see all certifications at a glance
- 2 Filter by 'Expiring Soon' to catch issues before they become problems
- 3 Share verification links directly with auditors in seconds
- 4 Automated reminders ensure no certification ever lapses silently
Audit preparation goes from 3 days to 3 minutes.
Why compliance spreadsheets fall short
Why Spreadsheets Fail Compliance Teams
No automated alerts
A spreadsheet doesn't know when a date has passed. Without active monitoring, expired certifications stay active until someone manually checks — which rarely happens on time.
No tamper-proof trail
A PDF on someone's desktop proves nothing. With no verification system, you can't confirm that a certification submitted by a candidate or new hire is genuine.
Fails under audit pressure
When auditors request proof, pulling records from scattered files becomes an emergency project. You either scramble for days or can't produce the evidence at all.
CertLister replaces all of this with one platform.
What it costs
Enterprise features. Startup pricing.
A manufacturing company tracking 300 employee certifications across 8 departments pays $19/month on the Basic plan. That's less than one hour of admin time saved per audit cycle.
Who uses CertLister for this
Safety & Compliance Managers
Track OSHA safety certifications, WHMIS, and any mandatory safety training across your workforce. Know exactly which records are current, which have lapsed, and which are due for renewal.
Learning & Development Teams
Manage training records across multiple programs — onboarding, skills development, leadership training — with expiry tracking and a central registry that keeps records out of spreadsheets.
People & Culture Teams
Keep new hire certification records up to date from day one. Track First Aid, GDPR training, and any role-specific compliance certs without chasing down PDFs or email attachments.